Christmas Gift Vendor Fair

EISENHOWER PARK FIELD 8 

Art Craft & Gift Vendor Fair 

November 8-9

10am-4pm each day

With reasonably good weather 50-75 vendors and 2,500 shoppers for the two day Show.  

Pre-paying is the only way to guarantee having a space.

Before you rent space go to our Cancellation Policy and review our policies regarding vendor payments for fairs that are cancelled, if we are sold out of space when your payment is received, and all other related situations.

VENDOR APPLICATION When you successfully submit a Vendor Online Application an auto generated email will be sent to you with instructions on what to do next.If this email does not appear in your inbox check your spam folder.

Always bring the confirming email you have received when you arrive to set up. 

VENDOR RENTAL RATES

Artists, crafters, gift curators, farm stands, prepackaged food and beverage items for home consumption, small local brick and mortar mom & pop stores, and elected officials. 

$100 total rent for each space each day.

For above vendors requiring limited or no competition for their product or brand such as Scentsy, Paparazzi, Color Street, face painters, henna artists, etc.

$110 for each space each day

All other vendors- 

$230 total rent for each space each day or $380 total rent for the 2-day fair.

This includes service and or retailing groups with more than one or two part-time employees.

Examples are real estate companies, fitness centers, health care groups, etc. 

FREE VENDOR RENTAL OPPORTUNITIES FOR CHARITIES

Nassau County Fairs is a unique for-profit company.

Our charitable and nonprofit associates have provided us with an unprecedented number of quality locations that have ever been given to any one company on Long Island.

In order for us to be able to make the necessary donations to our associates we must use these locations wisely and efficiently.

Nassau County Fairs and its vendors must be profitable.

It takes a lot of money to market and promote every one of our fairs so that as many people as possible are aware of and attend the events throughout the year.

To that end we currently charge a rental rate to all of our vendors that is well below the industry average.

So, because we are already donating to the charities and nonprofits of our choice, we cannot offer free space to other organizations that wish to participate as vendors.

Of course, there are always exceptions.

By our standards, a charity does not have paid employees.

A charity is run excusively by volunteers.

Charitable organizations are welcome to email us their request for free space shop@nassaucountyfairs.com.

If we can accommodate the request here are the requirements:

No items are offered for sale.

No donations are solicited or accepted.

No election politicking.  

Must be in office as we do not allow running candidates to have a booth.

Your booth is open for all advertised hours. 

The free space is limited to literature and signage to create awareness, education, and involvement for the organization.

You must comply with all vendor set up and break down requirements. 

Under no circumstances are individuals or groups permitted to distribute literature without our express permission.ps permitted to distribute literature without our express permission.

Directions

GPS 8 Park Boulevard, East Meadow 

Field 8 is at the intersection of Merrick Avenue and Stewart Avenue.

VENDOR RULES

Vendors are prohibited from displaying their items beyond the limits of their rented space.

Vendors are prohibited from calling out to shoppers and from walking through the fair to distribute literature or attract shoppers to their booth.

Vendors may only greet shoppers who approach their booth.

VENDOR SET UP DETAILS

We have been informed that food trucks will not be allowed to set up.

The Park's exclusive caterer may or may not choose to sell food and beverage to vendors and shoppers.

We recommend that all vendors bring their own food and beverage.

There is a food mart directly across the street. 

If the food and beverage situation changes, we will publish here immediately.

Set up time starts on Friday from 5pm-6pm and Saturday and Sunday starting at 7am and continuing throughout the morning hours.

No appointment is necessary. 

Some spaces allow vendors to park their vehicle at their space for the entire day.

If this is important to you, we recommend you arrive as early as possible on the days and hours shown above.

In most cases we do not pre-assign vendor spaces. 

Space is assigned when you arrive based on availibility and your acceptance of the space.

On Friday afternoon or Saturday or Sunday a staff member will greet you and direct you to available space.

If you cannot find a staff member when you arrive to set up, please ask any vendor where they can be found or call us at 516-442-6000 because we might be anywhere on the grounds helping other vendors.

Do not set up on your own.

Set up only under the direction of a staff member.

Vendors set up on grassy lawn.

Vendor spaces are 10x10.

Just about every vendor space allows room for vendors to set up a 10'x10' tent in their space and at least 3 six-foot tables in a U-shape. 

Vendors are responsible for supplying their own fixtures, tables, tent.

Vendors may unload/load at or very near their space.

Vendors and their helpers must park in the nearby vendor parking area, not in the customer parking area.

When we assign your space, we will let you know where you and your help must park.

Vendors may leave their tent and tables overnight, but under no circumstances leave merchandise overnight.​​​​​​​​​​​​​​

Vendors renting in advance for both days must leave tables and or tent frame in their space on Saturday night in order to guarantee having the same location for Sunday.

There are two police stations in Eisenhower Park, but we do not take responsibility for whatever items vendors leave overnight. 

On windy days for public safety vendors setting up a portable tent must have at least 18lbs of weight on each leg of the tent.

Vendors who sell quality items that are displayed on a bare table only diminish their look and lower the overall appearance of the Market. 

For your own good we strongly recommend covering your tables with a quality material. 

Trade show top quality 6' fitted floor length black machine washable table covers are sold by show management for $20 while supplies last.  

Vendors are responsible for removing any and all garbage, debris, boxes, etc. from their space and taking them away from the Fair grounds.