Broadway Commons Mall Christmas Show 2023

Click here to be directed to our VENDOR ONLINE APPLICATION.

Click here to be directed to our VENDOR MAIL APPLICATION that you can print and send to us by US Mail.

Only vendors selling items suitable for holiday gifts are eligible to participate.

With the exception of prepackaged items intended for home use, food and beverage vendors are not eligible.

All applications must receive approval from mall management.

You will be notified by email or phone when we receive their response.

Scroll down for the Mall Holiday Hours, the Vendor Floor Plan, and photos of the Christmas Show. 

DIRECTIONS 

GPS 358 N Broadway, Hicksville, NY 11801 

VENDOR SET UP

When the mall is open to the public all hand trucks and dollies must be out of the mall or hidden under tables along with back up boxes and personal belongings.

Under no circumstances may a vendor set up on their own.

If you cannot find the vendor set up area call or text Alan 516-442-6000.

Vendors use their own tables and displays.

All tables and displays must be covered as described below.

Outdoor tents and frames are prohibited by the mall.

Set up and break down is prohibited during mall advertised hours.

Vendor set up is exactly when the mall closes the night before your first selling day.

Scroll down for the Mall Holiday Hours.

At the mall's closing time begin to bring in your tables and any other display material first so that we can place your items in the correct spot on the floor of the mall as directed by Show Management.  

After your display items are properly set up you can then bring in your merchandise.

We strongly recommend taking your merchandise home with you every night because although there is 24/7/365 security, neither the mall nor us are responsible for any missing items.

During the show if you have any questions or concerns or discomforts about your space please call Alan 516-442-6000

If you are confronted by mall management or mall security or any other official mall representative please comply with whatever they are requesting and call or text Alan 516-442-6000.

MAIN AISLE RENTAL RATES

Daily (Minimum of two consecutive days) 

Any two or more consecutive days any days of the week

From Nov 18-Dec 16 

$110 per day   

Any two or more consecutive days any day of the week 

From Dec 17-Dec 24

$125 per day     

Discount Packages 

Discount Package A 

Any four  Fridays, Saturdays, or Sundays 

From November 18-December 24 

$115 per day = $460 total

Discount Package B 

Any four or more days any day of the week  

From December 18-December 24

$125 per day     

Discount Package C 

All sixteen days from December 9-December 24  

$115 per day = $1,840 total      

Discount Package D 

All seventeen Fridays, Saturdays and Sundays 

November 18-December 24   

$115 per day = $1,955 total 

Discount Package E

All twelve Saturdays and Sundays 

November 18-December 24

$120 per day = $1440 total for 12 days

IKEA AISLE RENTAL RATES

Every day now thru December 24

$500 total

You may be open whenever you like.

However, your tables may not be at your location unless you are open for business.

When you close for any given day your exact location on the IKEA aisle is not guaranteed.

When you return to set up you are welcome to take any unoccupied space along the IKEA aisle.

As always, if you have any concerns please call Alan 516-442-6000.

As always, if mall management or mall security asks you to change your set up or your location, please comply and call Alan.

The free parking garage is right next door to the IKEA aisle so you may come and go as you like.

Vendors may have up to three 6' tables at their space in a U shape.

There is a floor to ceiling wall behind every space.

You may use the wall for signage or merchandise display but you may not tape or nail anything on or into the wall.

Electric is available for no additional fee.

Bring a 50' heavy duty extension cord and gaffer tape.

VENDOR SPACE ASSIGNMENT

Unless otherwise requested by the vendor, with the exception of the IKEA aisle, vendors who rent for consecutive days have the same space each day and may leave their set up intact overnight. 

Although the mall provides 24/7 security, vendors should always take their merchandise home each night.

Vendors who leave their merchandise in their space overnight do so at their own risk.

Vendors who purchase Daily Packages or Discount Packages A or B will be assigned space when they arrive to set up the night before their first selling day each time they come to set up.

We will do our best to accommodate these vendors however the space location may or may not be the same each time.

VENDOR UNLOADING

Vendor unloading is most convenient from the Cinemas/Food Court entrance or the IKEA/Mall garage because they are the closest to the vendor set up area.

The Cinemas/Food Court entrance is located in the northwest corner of the mall and is directly next to the entrance to Round 1.

After parking, enter the mall using the glass doors just to the right of Round 1 and come straight into the mall for about 100' to the second set of escalators at the entrance to IKEA . 

This is where vendors set up for each date.

Some vendors prefer to park in the parking garage, which is shared by IKEA and the mall. 

After parking in the garage, enter the mall and walk straight down the IKEA aisle to the first set of escalators. 

This is where vendors set up for each date. 

VENDOR HOURS

Your booth must be open for business during all mall hours.

If you are not going to be open during mall hours, please remove your items until you are ready to return.

When returning, follow the same procedure as described above.

If you are a vendor and need to get into the mall during after hours, call mall security 516-822-2365.

BOOTH SET UP DETAILS

1. Vendors set up on their own tables along the main shopping aisle near  the escalator leading to the Food Court and Movie Theatre.     

Vendors selling clothing are required to display their items organized neatly on a table with all back up stock out of sight. 

Clothing racks are prohibited.    

2. All tables and displays must be covered with a black quality covering that reaches the floor on all four sides of the table. 

Other colors are acceptable only if they contain the logo of the brand or product you are selling.        

3. Table coverings are sold by show management for $15 for 4' tables and $20 for 6' tables when available.        

4. Most spaces will allow three 6' tables in a u-shape, however some spaces only allow 1 or 2 tables.  

Displays may not exceed 5' in height.

Because there is heavy demand for vendor spaces on weekends and during the last two weeks leading to Christmas, vendors should be prepared to be flexible with regard to the number of tables they will be allowed to set up.

Priority of space assignment is given to vendors renting the greatest number of days.     

5. All set ups and breakdowns must be done either before or after Mall hours.        

6. All vendors set up under the direction of the Show Manager

7. Vendors will be expected to be open for the Mall's Holiday hours.        

8. In the past, many vendors have successfully worked a "buddy system" where one or two vendors watch several booths at the same time when it is difficult for every vendor to be at their booth for every advertised hour.      

9. Some spaces have electricity, some do not.        

10. There is no extra fee for the use of a reasonable amount of electricity.        

11. Vendors may use electricity to light up their show cases, run a cash register, or charge their portable devices, but not power up heavy duty lighting and such.   

12. Outdoor tents, tent frames, clothing racks are prohibited by mall management.

13. Vendors and their staff are required to dress as professionals. 

14. Present yourself and your booth in a professional manner.

You are setting up in a regional mall consisting of national tenants.