Farmingdale Vendor Fair 

On the Village Green

Saturday & Sunday August 23-24

10am-5pm each day

With reasonably good weather 65-75 vendors and 3,000 shoppers. 

Each fair has a limited amount of vendor spaces available for rent.

Prepaying is the only way to guarantee that space will be available for you when you arrive to sell.

Event Cancellation Policy

How is the weather?

We  offer a 100% account credit for the amount you paid for a cancelled fair good for one year. 

Refunds are issued If we are unable to rent  space to you when your payment is received.  

As with all of our two-day outdoor fairs, if Saturday is declared a rain out vendors who prepaid only for Saturday may set up on Sunday with no additional fee.

Click here to prepay through our Vendor Application.

VENDOR RENTAL RATES

Artists, crafters, gift curators, farm stands, prepackaged food items exclusively for home consumption, individually operated independent service providers, and elected officials 

$110 total rent for each space each day.

Food Vendors

Selling from stands.  

$225 for each space each day.

Food trucks

Sorry, we are not permitted to sign up food trucks for this event.

Service Providers

$250 total rent for each space each day.

This refers to providers with more than a small handful of employees.

Examples are companies offering insurance, home improvement and related products, communications, real estate, health care, etc, who may or may not be affiliated with larger regional, national or international organizations.

When you successfully submit a vendor application an auto generated email will be sent to you with instructions on what to do next.If this email does not appear in your inbox check your spam folder.

To avoid delays when you check in, please bring the confirming email showing the fairs you have paid for and the amount you paid.

If space is availabel on the day of a fair, vendors may pay by cash or Zelle.

Charities

We offer space to charities for no rental fee.

By our definition, a charity does not have paid employees.

A charity is run excusively by volunteers.

Charitable organizations are welcome to email us their request for free space shop@nassaucountyfairs.com.

If we accommodate the request here are the requirements~

No items are offered for sale.

No donations are solicited or accepted.

Your booth is open for all advertised hours. 

The free space is limited to literature and signage to create awareness, education, and involvement for your organization.

You must comply with all vendor set up and break down requirements. 

Under no circumstances are individuals or groups permitted to distribute literature without our express permission.

Directions

GPS  361 Main St, Farmingdale, NY 11735 

VENDOR RULES

When you set up in the morning do not place your items to the left or right of your space because you might be in another vendor's space and you might be liable for paying for the additional space.

During the selling day please be respectful and considerate of your neighboring vendors by keeping all items within the confines of your space. 

Placing merchandise, signage, or chairs outside your 10'x10' space is unacceptable.

Vendors who leave early must carry or wheel their items to their vehicles.

Vendors are prohibited from calling out to shoppers and from walking through the fair to distribute literature or attract shoppers to their booth.

Vendors may only greet shoppers who approach their booth

VENDOR SET UP DETAILS

Set up time on Saturday and Sunday starting at 7am and continues throughout the morning hours.  

The vendor lineup starts at 361 Main Street.

After you have unloaded, please proceed as soon as possible to park your vehicle in the Municipal Lot #4 at Wesche Drive and Cherry Street by the school.

This is the only place where vendors may legally park.

By order of the Village of Farmingdale, vendors and their employees who park in any other Municipal Lot or on any street are subject to being towed at their expense and barred from participation in future fairs on the Village Green.

Do not park on Main Street at any time except to unload or load when you arrive and leave.

If Main Street becomes too congested in the morning or at the end of the day vendors may be directed to 5 Rose Lane to unload or load.

Do not park on Rose Lane at any other time.

Do not use the Rose Lane entrance unless directed by our staff. 

Vendors may not unload directly at their space because Farmingdale will not allow vehicles on the Village Green.

Vendors should be prepared to carry or cart their items from their vehicle to their space. The distance could be anywhere from 10'100' from your vehicle to your space.

Space is assigned on a first come basis.

There are no 'bad' locations at this or any of our shows.

A yellow or green vested staff member will greet you and direct you to available space.

If you cannot find a staff member when you arrive to set up, please ask any vendor where they can be found or call us at 516-442-6000 because we might be anywhere on the grounds helping other vendors.

Do not set up on your own.

Set up only under the direction of a staff member.

Vendors set up on grassy lawn.

Vendor spaces vary in size from 3'x6 to 10'x10'.

Electricity is not avaiable. Please bring a silent generator if you need electric.

Vendors may set up their own 10x10 canopy in a 10x10 space.

Each space may or may not have some additional area to display wares.

Vendors are responsible for supplying their own fixtures, tables, tent.

Electric is not available.

Vendors and their helpers must park in the nearby designated vendor parking lot When we assign your space, we will let you know where you and your help must park.

Vendors may leave their tent and tables overnight, but under no circumstances leave merchandise overnight.​​​​​​​​​​​​​​

Vendors renting in advance for both days must leave tables and or tent frame in their space on Saturday night in order to guarantee having the same location for Sunday.

Vendor spaces are 10' x 10'.

Electricity is not avaiable. 

Please bring a silent generator if you need electric.

Every vendor space provides enough room for vendors to set up a 10'x10' canopy. 

The canopy will cover at least 3 six foot tables in a U-shape.

Vendors are responsible for supplying their own fixtures, tables, canopy.

Regarding vendor canopies, for public safety  we require that all vendor canopies have a minimum of 18lbs of weight on each of the four legs . 

Please come prepared for this! 

If your canopy is not weighted down as described above,  you run the risk of your canopy being carried away by the wind and causing serious damage to people and property.

At our discretion we will take down vendors canopies that are not property weighted.

Vendor tables must be covered with a quality material.

Bare tables are prohibited.

Trade show top quality 6' fitted floor length black machine washable table covers are sold by show management for $20 while supplies last. 

Vendors are responsible for removing any and all garbage, debris, boxes, etc. from their space and taking them away from the Fair grounds.