Merrick Spring Fest Outdoor 

Saturday & Sunday April 26-27

All vendors set up in LIRR Commuter Lot 

10am-5pm each day

With reasonably good weather 100 vendors and 4,000 shoppers for the two-day Fair.

Each fair has a limited amount of vendor spaces available for rent.

Prepaying is the only way to guarantee that space will be available for you when you arrive to sell.

Before you rent space go to our Cancellation Policy and review our policies regarding vendor payments for fairs that are cancelled, if we are sold out of space when your payment is received, and all other related situations.

VENDOR  APPLICATION 

When you successfully submit a Vendor Online Application an auto generated email will be sent to you with instructions on what to do next.

If this email does not appear in your inbox check your spam folder.

To avoid delays when you check in, please bring the confirming email showing the fairs you have paid for and the amount you paid.

VENDOR RENTAL RATES

Artists, crafters, gift curators, farm stands, prepackaged food and beverage items for home consumption, small local brick and mortar mom & pop stores, and elected officials. 

$110 total rent for each space each day.

$125 for each space each day for vendors requiring limited or no competition for their product or brand such as Scentsy, Paparazzi, Color Street, face painters, henna artists, etc.

Food/beverage vendors selling from tables.  

$225 for each space each day.

Food trucks

$250 for each day.

Each food truck will receive two 10' spaces

Food trucks are encouraged to bring tables and seating for their customers.

All food vendors must provide gargage cans for their customers and take their garbagewith them at the end of the day.

Sorry, Nassau County Parks Department does not allow us to bring any food or beverage vendors to Eisenhower Park or Morley Park.    

Other vendors- 

$250 total rent for each space each day.

This includes service and or retailing groups with more than one or two part-time employees.

Examples are real estate companies, fitness centers, health care groups, etc.

The other, larger, vendor groups include brick and mortar stores representing organizations such as real estate agencies, the media, gyms,  etc, who may or may not be affiliated with larger regional, national or international organizations..

The 'other vendor groups' generally have staffs larger than 'mom & pop' along with one or two full or part time employees.

FREE VENDOR RENTAL OPPORTUNITIES FOR CHARITIES

Nassau County Fairs is a unique for-profit company.

Our charitable and nonprofit associates have provided us with an unprecedented number of quality locations that have ever been given to any one company on Long Island.

In order for us to be able to make the necessary donations to our associates we must use these locations wisely and efficiently.

Nassau County Fairs and its vendors must be profitable.

It takes a lot of money to market and promote every one of our fairs so that as many people as possible are aware of and attend the events throughout the year.

To that end we currently charge a rental rate to all of our vendors that is well below the industry average.

So, because we are already donating to the charities and nonprofits of our choice, we cannot offer free space to other organizations that wish to participate as vendors.

Of course, there are always exceptions.

By our standards, a charity does not have paid employees.

A charity is run excusively by volunteers.

Charitable organizations are welcome to email us their request for free space shop@nassaucountyfairs.com.

If we can accommodate the request here are the requirements:

No items are offered for sale.

No donations are solicited or accepted.

No election politicking.  

Must be in office as we do not allow running candidates to have a booth.

Your booth is open for all advertised hours. 

The free space is limited to literature and signage to create awareness, education, and involvement for the organization.

You must comply with all vendor set up and break down requirements. 

Under no circumstances are individuals or groups permitted to distribute literature without our express permission.

VENDOR SET UP DETAILS & INSTRUCTIONS 

GPS 1 Broadcast Plaza, Merrick NY 11566 

Vendor set up starts at 7am and continues throughout the morning hours. 

All vendors set up in the Municipal Parking Lot of the Merrick LIRR station.

In most cases we do not pre-assign vendor spaces. 

Space is assigned when you arrive based on availibility and your acceptance of the space.

Do not use or set up in a space unless it is under the direct supervision of our staff.

Our green/yellow vested staff members will greet you and direct you to available space.   

If you cannot find a staff member please ask any vendor where they can be found.   

Our staff will be ready starting at 7am to set up vendors, again on a first come basis.  

Please follow instructions and line up as directed and remain in your vehicle.  

When it is your turn to set up you will be asked by our staff how many spaces you want.  

Please place all of your items into your space and immediately park your vehicle out of the parking lot.

There is ample street parking and a large free lot behind the Merrick Cinemas directly across Broadcast Plaza.   

Vendor spaces are 10x10.

Vendors are prohibited from displaying their items beyond the limits of their rented space.

Vendors are prohibited from calling out to shoppers and from walking through the fair to distribute literature or attract shoppers to their booth.

Vendors may only greet shoppers who approach their booth.

Vendors are responsible for supplying their own fixtures, tables, tent. 

There is room to set up a 10'x10' tent in every space and at least 3 six foot tables in a U-shape.   

Please make sure that you do not place your items in any space but your own at any time.  

Do not begin to set up your canopy or tables or display until you have parked your car as required.  

Find a legal space on any street other than Broadcast Plaza or park in any of the many parking lots up and down Merrick Avenue.  

The closest parking lot is directly across the street from the fair behind the movie theatre. 

On Saturday and Sunday vendor set up starts at 7 am and continues throughout the morning hours.   

Vendors renting space both Saturday and Sunday may leave their canopy and tables set up overnight.  

If you want to guarantee getting the same space on Sunday, then you must leave something in your space when you leave Saturday such as tables and or tent frame.  

If you do not follow this procedure, then in order to get a space on Sunday you must follow the same procedure you did when you arrived on Saturday.   

Vendors are responsible for supplying their own fixtures, tables, tent.   

On windy days for public safety vendors setting up a portable tent must have at least 18lbs of weight on each leg of the tent.   

Vendors who sell quality items that are displayed on a bare table only diminish their look and lower the overall appearance of the Market.    

For your own good we strongly recommend covering your tables with a quality material.   

Trade show top quality 6' fitted floor length black machine washable table covers are sold by show management for $20 while supplies last.   

Vendors are responsible for removing any and all garbage, debris, boxes, etc. from their space and taking them away from the fair grounds.