Merrick Spring Fest Outdoor  

Sunday April 27

All vendors set up in LIRR Commuter Lot 

10am-5pm each day

With reasonably good weather 100 vendors and 4,000 shoppers for the two-day Fair.

Each fair has a limited amount of vendor spaces available for rent.

Prepaying is the only way to guarantee that space will be available for you when you arrive to sell.

Event Cancellation Policy

How is the weather?

We  offer a 100% account credit for the amount you paid for a cancelled fair good for one year. 

Refunds are issued If we are unable to rent  space to you when your payment is received.  

As with all of our two-day outdoor fairs if Saturday is declared a rain out, vendors who prepaid only for Saturday may set up on Sunday with no additional fee.

Click here prepay through our Vendor Application.

VENDOR RENTAL RATES

Artists, crafters, gift curators, farm stands, prepackaged food and beverage items for home consumption, small local brick and mortar mom & pop stores, and elected officials. 

$110 total rent for each space each day.

Food Vendors are not permitted because the Carnival will be providing all food and beverage.

Service Providers

$250 total rent for each space each day.

This refers to providers with more than a small handful of employees.

Examples are companies offering insurance, home improvement and related products, communications, real estate, health care, etc, who may or may not be affiliated with larger regional, national or international organizations. 

When you successfully submit a Vendor Online Application an auto generated email will be sent to you with instructions on what to do next.

If this email does not appear in your inbox check your spam folder.

To avoid delays when you check in, please bring the confirming email showing the fairs you have paid for and the amount you paid.

If space is availabel on the day of a fair, vendors may pay by cash or Zelle.

Charities

We offer space to charities for no rental fee.

By our definition, a charity does not have paid employees.

A charity is run excusively by volunteers.

Charitable organizations are welcome to email us their request for free space shop@nassaucountyfairs.com.

If we accommodate the request here are the requirements~

No items are offered for sale.

No donations are solicited or accepted.

Your booth is open for all advertised hours. 

The free space is limited to literature and signage to create awareness, education, and involvement for your organization.

You must comply with all vendor set up and break down requirements. 

VENDOR RULES

This fair is held in the parking lot of the LIRR station, and presents some unique challenges for vendor set up in the morning.

Please join the vendor line on Broadcast Plaza  and be patient while we check in each vendor and direct them to our field staff to be led to their space.

You can greatly help by simply unloading your tent, tables, and all other items into your space and moving your vehicle to the vendor parking area as soon as possible.

Your cooperation will go a long way to minimizing congestion and making the process faster for those behind you in the line.

Please do not place your items to the left or right of your space because you might be in another vendor's space and you might be liable for paying for the additional space.

Some spaces have a sidewalk behind them and you are welcome to place your items on the sidewalk directly behind your space and use the extra depth on the sidewalk with no additional fee.

Some spaces are back-to-back with another vendor's space, so please place your items only in your space.

By order of Nassau County Police and the Merrick Chamber of Commerce, vendors are prohibited from parking in the same parking lot as they are set up in, and vendors may not leave their vehicles on Broadcast Plaza.

There is ample convenient parking on neighboring streets and a large parking lot directly behind the Merrick Cinema directly across the street. 

After parking in the designated vendor parking areas you may return to your booth to set up your displays and tent.

During the selling day please be respectful and considerate of your neighboring vendors by keeping all items within the confines of your space. 

Placing merchandise, signage, or chairs outside your 10'x10' space is unacceptable.

Vendors who leave early must carry or wheel their items to their vehicles.

Vendors are prohibited from calling out to shoppers and from walking through the fair to distribute literature or attract shoppers to their booth.

Vendors may only greet shoppers who approach their booth.

VENDOR SET UP DETAILS & INSTRUCTIONS 

GPS 1 Broadcast Plaza, Merrick NY 11566 

Vendor set up starts at 7am and continues throughout the morning hours. 

All vendors set up in the Municipal Parking Lot of the Merrick LIRR station.

In most cases we do not pre-assign vendor spaces. 

Space is assigned when you arrive based on availibility and your acceptance of the space.

Do not use or set up in a space unless it is under the direct supervision of our staff.

Our green/yellow vested staff members will greet you and direct you to available space.   

If you cannot find a staff member please ask any vendor where they can be found.   

Our staff will be ready starting at 7am to set up vendors, again on a first come basis.  

Please follow instructions and line up as directed and remain in your vehicle.  

When it is your turn to set up you will be asked by our staff how many spaces you want.  

Please place all of your items into your space and immediately park your vehicle out of the parking lot.

There is ample street parking and a large free lot behind the Merrick Cinemas directly across Broadcast Plaza.   

Vendor spaces are 10x10.

Vendors are responsible for supplying their own fixtures, tables, tent. 

Electricity is not avaiable. Please bring a silent generator if you need electric.

There is room to set up a 10'x10' tent in every space and at least 3 six foot tables in a U-shape.   

Do not begin to set up your canopy or tables or display until you have parked your car as required.  

Find a legal space on any street other than Broadcast Plaza or park in any of the many parking lots up and down Merrick Avenue.  

The closest parking lot is directly across the street from the fair behind the movie theatre. 

On Saturday and Sunday vendor set up starts at 7 am and continues throughout the morning hours.   

Vendors renting space both Saturday and Sunday may leave their canopy and tables set up overnight.  

If you want to guarantee getting the same space on Sunday, then you must leave something in your space when you leave Saturday such as tables and or tent frame.  

If you do not follow this procedure, then in order to get a space on Sunday you must follow the same procedure you did when you arrived on Saturday.   

Vendors are responsible for supplying their own fixtures, tables, tent.   

On windy days for public safety vendors setting up a portable tent must have at least 18lbs of weight on each leg of the tent.   

Vendors who sell quality items that are displayed on a bare table only diminish their look and lower the overall appearance of the Market.    

For your own good we strongly recommend covering your tables with a quality material.   

Trade show top quality 6' fitted floor length black machine washable table covers are sold by show management for $20 while supplies last.   

Vendors are responsible for removing any and all garbage, debris, boxes, etc. from their space and taking them away from the fair grounds.