Babylon Clam Fest

Saturday, May 17 from 11am-6pm

Vendors set up on black top in the Salt Shack parking lot.

With reasonably good weather 100 vendors and 3,000 attendees.

Pre-paying is the only way to guarantee having a space.

Before you rent space go to our  Cancellation Policy and review our policies regarding vendor payments for fairs that are cancelled, if we are sold out of space when your payment is received, and all other related situations.

VENDOR  APPLICATION When you successfully submit a Vendor Online Application an auto generated email will be sent to you with instructions on what to do next. If this email does not appear in your inbox check your spam folder.

To avoid delays when you check in, please bring the confirming email showing the fairs you have paid for and the amount you paid.

VENDOR RENTAL RATES

Artists, crafters, gift curators, farm stands, prepackaged food and beverage items for home consumption, small local brick and mortar mom & pop stores, and elected officials. 

$110 total rent for each space each day.

$125 for each space each day for vendors requiring limited or no competition for their product or brand such as Scentsy, Paparazzi, Color Street, face painters, henna artists, etc.

Sorry, no outside food or beverage vendors permitted for this event.

Other vendors- 

$250 total rent for each space each day.

This includes service and or retailing groups with more than one or two part-time employees.

Examples are real estate companies, fitness centers, health care groups, etc.

The other, larger, vendor groups include brick and mortar stores representing organizations such as real estate agencies, the media, gyms,  etc, who may or may not be affiliated with larger regional, national or international organizations..

The 'other vendor groups' generally have staffs larger than 'mom & pop' along with one or two full or part time employees.

FREE VENDOR RENTAL OPPORTUNITIES FOR CHARITIES

Nassau County Fairs is a unique for-profit company.

Our charitable and nonprofit associates have provided us with an unprecedented number of quality locations that have ever been given to any one company on Long Island.

In order for us to be able to make the necessary donations to our associates we must use these locations wisely and efficiently.

Nassau County Fairs and its vendors must be profitable.

It takes a lot of money to market and promote every one of our fairs so that as many people as possible are aware of and attend the events throughout the year.

To that end we currently charge a rental rate to all of our vendors that is well below the industry average.

So, because we are already donating to the charities and nonprofits of our choice, we cannot offer free space to other organizations that wish to participate as vendors.

Of course, there are always exceptions.

By our standards, a charity does not have paid employees.

A charity is run exclusively by volunteers.

Charitable organizations are welcome to email us their request for free space shop@nassaucountyfairs.com.

If we can accommodate the request here are the requirements:

No items are offered for sale.

No donations are solicited or accepted.

No election politicking.  

Must be in office as we do not allow running candidates to have a booth.

Your booth is open for all advertised hours. 

The free space is limited to literature and signage to create awareness, education, and involvement for the organization.

You must comply with all vendor set up and break down requirements. 

Under no circumstances are individuals or groups permitted to distribute literature without our express permission.

DIRECTIONS:  GPS 1 Ocean Parkway, Babylon11702

VENDOR RULES

Please do not place your items to the left or right of your space because this might be another vendor's space.

Vendors are prohibited from calling out to shoppers and from walking through the fair to distribute literature or attract shoppers to their booth.

Vendors may only greet shoppers who approach their booth.

VENDOR SET UP DETAILS 

Vendor set up starts at 8 am and continues throughout the morning hours.

All vendors set up on black top or inside the Seaside Grill.

Space is assigned on a first come basis.

Vendors may unload/load at their space and park just steps away in the same parking lot.

In most cases we do not pre-assign vendor spaces. 

Space is assigned when you arrive based on availability and your acceptance of the space.

Our green/yellow vested staff members will greet you and direct you to available space.

If you cannot find a staff member please ask any vendor where they can be found.

Vendor spaces are 10' x 10'.

There is room for vendors to set up a 10'x10' tent in their space and at least 3 six foot tables in a U-shape.

Vendors are responsible for supplying their own fixtures, tables, tent. 

These items are all optional at the vendor's discretion.

Note! The Salt Shack at Cedar Beach is a direct beach front location and the wind can be strong.

On windy days for public safety vendors setting up a portable tent must have at least 18lbs of weight on each leg of the tent.

Vendors who don't comply may be required to take down their tent for public safety

Vendors who sell quality items that are displayed on a bare table only diminish their look and lower the overall appearance of the Market. 

For your own good we strongly recommend covering your tables with a quality material. 

Trade show top quality 6' fitted floor length black machine washable table covers are sold by show management for $20 while supplies last..  

Vendors are responsible for removing any and all garbage, debris, boxes, etc. from their space and taking them away from the Fair grounds.