Farmingdale

Craft & Gift Fair 

On the Village Green

Saturday & Sunday September 27-28

10am-5pm each day

Pony Rides, Petting Zoo

With reasonably good weather 75 vendors and 3,000 shoppers.

Prepaying is the only way to guarantee having a space.

Before you rent space go to our Cancellation Policy and review our policies regarding vendor payments for fairs that are cancelled, if we are sold out of space when your payment is received, and all other related situations.

VENDOR APPLICATION When you successfully submit a Vendor Online Application an auto generated email will be sent to you with instructions on what to do next.If this email does not appear in your inbox check your spam folder.

To avoid delays when you check in, please bring the confirming email showing the fairs you have paid for and the amount you paid.

VENDOR RENTAL RATES

Artists, crafters, gift curators, farm stands, prepackaged food and beverage items for home consumption, small local brick and mortar mom & pop stores, and elected officials. 

$110 total rent for each space each day.

$125 for each space each day for vendors requiring limited or no competition for their product or brand such as Scentsy, Paparazzi, Color Street, face painters, henna artists, etc.

Food/beverage vendors selling from tables.  

$225 for each space each day.

Sorry, The Village of Farmingdale does not allow food trucks to set up at this fair.

Other vendors- 

$250 total rent for each space each day.

This includes service and or retailing groups with more than one or two part-time employees.

Examples are real estate companies, fitness centers, health care groups, etc.

The other, larger, vendor groups include brick and mortar stores representing organizations such as real estate agencies, the media, gyms,  etc, who may or may not be affiliated with larger regional, national or international organizations..

The 'other vendor groups' generally have staffs larger than 'mom & pop' along with one or two full or part time employees.

FREE VENDOR RENTAL OPPORTUNITIES FOR CHARITIES

Nassau County Fairs is a unique for-profit company.

Our charitable and nonprofit associates have provided us with an unprecedented number of quality locations that have ever been given to any one company on Long Island.

In order for us to be able to make the necessary donations to our associates we must use these locations wisely and efficiently.

Nassau County Fairs and its vendors must be profitable.

It takes a lot of money to market and promote every one of our fairs so that as many people as possible are aware of and attend the events throughout the year.

To that end we currently charge a rental rate to all of our vendors that is well below the industry average.

So, because we are already donating to the charities and nonprofits of our choice, we cannot offer free space to other organizations that wish to participate as vendors.

Of course, there are always exceptions.

By our standards, a charity does not have paid employees.

A charity is run excusively by volunteers.

Charitable organizations are welcome to email us their request for free space shop@nassaucountyfairs.com.

If we can accommodate the request here are the requirements:

No items are offered for sale.

No donations are solicited or accepted.

No election politicking.  

Must be in office as we do not allow running candidates to have a booth.

Your booth is open for all advertised hours. 

The free space is limited to literature and signage to create awareness, education, and involvement for the organization.

You must comply with all vendor set up and break down requirements. 

Under no circumstances are individuals or groups permitted to distribute literature without our express permission.

Directions

GPS  361 Main St, Farmingdale, NY 11735 

VENDOR RULES

Vendors are prohibited from driving stakes into the grass because there are water lines under the grass.

Vendors are prohibited from displaying their items beyond the limits of their rented space.

Vendors are prohibited from calling out to shoppers and from walking through the fair to distribute literature or attract shoppers to their booth.

Vendors may only greet shoppers who approach their booth.

VENDOR SET UP DETAILS

Set up time on Saturday and Sunday starting at 7am and continues throughout the morning hours.  

The vendor lineup starts at 361 Main Street.

After you have unloaded, please proceed as soon as possible to park your vehicle in the Municipal Lot #4 at Wesche Drive and Cherry Street by the school.

This is the only place where vendors may legally park.

By order of the Village of Farmingdale, vendors and their employees who park in any other Municipal Lot or on any street are subject to being towed at their expense and barred from participation in future fairs on the Village Green.

Do not park on Main Street at any time except to unload or load when you arrive and leave.

If Main Street becomes too congested in the morning or at the end of the day vendors may be directed to 5 Rose Lane to unload or load.

Do not park on Rose Lane at any other time.

Do not use the Rose Lane entrance unless directed by our staff. 

Vendors may not unload directly at their space because Farmingdale will not allow vehicles on the Village Green.

Vendors should be prepared to carry or cart their items from their vehicle to their space. The distance could be anywhere from 10'100' from your vehicle to your space.

Space is assigned on a first come basis.

There are no 'bad' locations at this or any of our shows.

A yellow or green vested staff member will greet you and direct you to available space.

If you cannot find a staff member when you arrive to set up, please ask any vendor where they can be found or call us at 516-442-6000 because we might be anywhere on the grounds helping other vendors.

Do not set up on your own.

Set up only under the direction of a staff member.

Vendors set up on grassy lawn.

Vendor spaces vary in size from 3'x6 to 10'x10'.

Vendors may set up their own 10x10 canopy in a 10x10 space.

Each space may or may not have some additional area to display wares.

Vendors are responsible for supplying their own fixtures, tables, tent.

Electric is not available.

Vendors and their helpers must park in the nearby designated vendor parking lot When we assign your space, we will let you know where you and your help must park.

Vendors may leave their tent and tables overnight, but under no circumstances leave merchandise overnight.​​​​​​​​​​​​​​

Vendors renting in advance for both days must leave tables and or tent frame in their space on Saturday night in order to guarantee having the same location for Sunday.

On windy days for public safety vendors setting up a portable tent must have at least 18lbs of weight on each leg of the tent.

Vendors who sell quality items that are displayed on a bare table only diminish the look overall appearance of the fair.

For your own good we strongly recommend covering your tables with a quality material. 

Trade show top quality 6' fitted floor length black machine washable table covers are sold by show management for $20 while supplies last. 

Vendors are responsible for removing any and all garbage, debris, boxes, etc. from their space and taking them away from the Fair grounds.